City of Santa Maria

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Fleet Services Supervisor

City of Santa Maria
Santa Maria, CA Full time
Posted on August 25, 2017
SALARY: $6,059.34 - $7,365.13 Monthly
OPENING DATE: 08/23/17
CLOSING DATE: 09/22/17 05:00 PM


Recruitment Process Timeline Close: 09/22/17 Interviews: 10/05/17 2nd interviews: 10/10/17 Desired start date: 10/30/17

Please see the SELECTION PROCESS below for required attachment(s) to the electronic application. Applicants will not be able to "submit" the application, without first electronically attaching the required documents.
If you have further job-related questions please contact staff in the HR Division at 805-925-0951 x2203. If you are experiencing any technical (computer related) difficulties, please call the NEOGOV help line for technical assistance at 1-855-524-5627.

The ideal candidate will be able to guide the Fleet team to provide the highest quality service in the most efficient, cost-effective, and courteous manner possible. The candidate must be able to communicate, both orally and in writing, coordinate and work closely with a wide range of City staff from Police, Fire, Utilities, Recreation and Parks, Public Works, Finance and City Manager's Office. The supervisor should be able to organize and operate an efficient and cost effective vehicle preventative maintenance program. The supervisor should have a extensive background in costing, allocating, and working with budgets. The successful candidate will use a modern fleet software program to track performance measures that will be used to maximize production and minimize cost.
Under limited supervision of the Public Works Operations Manager, supervises and coordinates the overall administration of the Citywide Fleet Services Program, including supervision of subordinate staff. Assesses, organizes, schedules, assigns, and supervises the work for scheduled and unscheduled repairs on City fleet including police and fire vehicles, heavy equipment, and other fleet vehicles. Responsible for preparation and maintenance of division budget. Updates the fleet information system; assigns and administers vendor contract work for City vehicle and equipment repair; tracks contracted and warranty repairs; schedules projects; maintains the fuel site; inventories fuel equipment; and performs other duties as assigned.


The following duties are typical of this classification and are intended only to describe the various types of work that may be performed, the level of technical complexity of the assignment(s), and are not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, or is similar or closely related to another duty statement to address business needs and changing business practices.
Supervises, plans, prioritizes, assigns, reviews, and participates in the work of staff responsible for vehicle and equipment maintenance; establishes schedules and methods for providing vehicle and equipment maintenance services; identifies resource needs; reviews necessities with appropriate management staff; allocates resources accordingly; participates in the preparation and administration of the division budget; submits budget recommendations; monitors expenditures; participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures; manages the implementation of emergency and non-emergency repair requests; educates Citywide and department staff in the use of and preventive maintenance cycles for assigned equipment to ensure longevity and compliance with DOT standards; maintains computerized records and physical files for routine maintenance, reviews fuel inventory and reorders fuel and/or repairs to maintain fuel systems; serves as liaison with user departments regarding service problems, recall notices, scheduling, DOT audits, and informational requests; prepares specifications for vehicle and equipment purchases and maintenance of accurate rental rates; prepares documents for equipment procurement; coordinates with contractors in providing contract services; solicits and collects bids for new equipment and vehicles; coordinates the sale of equipment and vehicles no longer used by the City; and performs other duties as assigned.



High school graduation or General Education Diploma. College level coursework in automotive, computers or Business Administration is highly desirable.


Five years of increasingly responsible experience in fleet management, vehicle maintenance or operations, including two years of supervisory experience, and the use of computerized fleet information and fuel management systems.
OR any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements.

Knowledge of:

Principles and practices of vehicle and equipment maintenance to include equipment, tools and materials used in vehicle and equipment maintenance activities and services; principles and practices of fleet management; principles and practices of fleet asset management including the use of a computerized asset management software program; equipment maintenance scheduling procedures; principles and practices of effective supervision and training; principles of budgeting; modern office methods in regard to document management; principles and practices of exemplary customer service; principles and practices of safety management, pertinent local, state and federal laws, ordinances and rules pertaining to motor vehicle fleet, including DMV registration.

Ability to:

Understand, research, and make recommendations on vehicle replacements and vehicle troubleshooting; use a personal computer to operate Windows based maintenance software, hardware, and related applications such as electronic mail and word processing; manage documents, both electronic and hard copy to effect quick retrieval by multiple users; develop and recommend systems and procedures related to assigned operations; communicate clearly and concisely, both orally and in writing; interpret and explain pertinent department policies and procedures to staff and customers; demonstrate tact and diplomacy with other City employees and the public; establish and maintain effective working relationships; read and interpret maps, plans, sketches, schematics, diagrams, and blueprints; provide information in a consistent manner; organize, implement and direct vehicle maintenance operation and activities; perform the full range of vehicle and equipment maintenance duties; perform the most complex vehicle maintenance duties and operate related equipment; make sound decisions in a manner consistent with the essential job functions; effectively supervise, train and evaluate assigned staff; interpret and explain pertinent department policies and procedures to staff and customers; develop cost estimates for supplies and equipment; take a proactive approach to problem solving; learn the organization, procedures, and operating details of the City department to which assigned, attend work, as scheduled, on a regular basis, to effectively perform the position's required duties and responsibilities, collaborate with a variety of diverse interest groups in reaching a consensus for the betterment of the community; demonstrate an awareness and appreciation of the cultural diversity of the community.


Possession of a valid and appropriate California Driver License. Must have and maintain a satisfactory driving record and be insurable to operate City vehicles.


Personal computer and software database; calculator; motor vehicle; telephone; pager; radio; fax ; and copy machine.