CIVIL CLERK
Accept civil case documents and forms from the public and courts and review the documents for completeness and compliance with established procedures, policies, and laws; establish and prepare departmental case records for the service of civil subpoenas, civil process, garnishments, levies and related documents; respond to inquiries regarding the filing of civil documents and subpoenas; maintain a variety of garnishment and bank levy records including establishing garnishment cases, proof of service, posting payments, determining balance owed and payoffs, requesting disbursements, preparing notices and responding to questions from garnishee, plaintiffs and attorneys; prepare documentation demonstrating the completion of the garnishment and forward to the appropriate court; provide information and assistance to the public regarding claims for exemption to garnishment or levy orders; perform a variety of bookkeeping duties, including posting fees to appropriate accounts, preparing receipts for fees and monies collected, and depositing of funds for a variety of accounts within the Sheriff's department; perform bank reconciliation's, prepare trial balances and statement of fees; issue receipts for vehicle repossessions; perform a variety clerical activities involving filing, typing, data entry, reception and public contact.
MINIMUM QUALIFICATIONS
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education: Equivalent to completion of twelfth grade, preferably supplemented with bookkeeping coursework.
Experience: Two (2) years of general clerical bookkeeping experience, preferably in a legal office.
Knowledge of: Double and single entry bookkeeping methods; procedures to receive and disburse funds; methods and procedures used in financial and statistical ledger systems; bookkeeping terminology and procedures; United States monetary system; numerical and alphabetical filing systems; operation of personal computers sufficient to enter and obtain information; intermediate math including fractions, decimals and percentages.
Skill/Ability to: Perform bookkeeping work including preparing and reconciling financial reports, and making adjusting and closing entries; read, interpret and analyze financial and fiscal documents, accounts and records; prepare financial documents for payment; read and interpret legal documents; reconcile work daily; apply mathematical schedules in computing rates, bail and fee charges; collect, organize, analyze information and draw valid conclusions; compile and interpret statistics on various records; type various forms and correspondence accurately; use computers and other automated office equipment; write and print clearly, uniformly and legibly; accurately post figures to various ledgers, documents and records; proofread for errors in numbers, grammar and spelling; alphabetize, file and maintain various financial and fiscal records; deal tactfully with the public and other employees; organize work in proper step by step order; remain flexible to changes in workloads; communicate with a variety of people of various educational and socioeconomic backgrounds using patience, tact, courtesy and restraint; follow verbal and written instructions.
Conditions of Employment
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted. Some job classes may also require a physical exam.
College Cost Reduction Access Act
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: http://studentaid.ed.gov/repay-loans/forgiveness-cancellation.