Account Clerk I/IITULARE COUNTY HR & DEVELOPMENT
Level I: Maintain a variety of financial records; prepare financial reports; post expenditures, receipts and other data to ledgers and accounts; use computers and other automated office equipment; operate computer accounting/bookkeeping programs and utilities; calculate payroll and maintain withholding and contribution records; reconcile bank statements; maintain running balances of accounts and fund ledgers; prepare trial balances; make adjusting entries; distribute costs to appropriate accounts; check for completeness, accuracy, and compare information on different reports, lists and forms; check and verify expenses on a variety of bills; may perform a variety of general clerical duties in maintaining records and preparing reports; may type documents, reports, lists and forms involving departmental transactions.
Level II: Perform difficult or complex clerical bookkeeping work; make decisions regarding classification of source documents; maintain a variety of detailed financial records; analyze and interpret accounts and records; assist with posting and encumbrance procedures; maintain adjusting and closing entries and prepare trial balances; analyze and reconcile financial accounts and records; prepare claims for payment; complete difficult computations; provide information on various departmental procedures and functions; work with other departments in the preparation of payrolls and account payable expenditures; may provide lead supervision to and train unit personnel; will use computers and related automated equipment. Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education/Experience: A typical way to obtain the knowledge, skills and abilities would be completion of the twelfth grade and one year of general clerical bookkeeping experience ORcompletion of an approved full charge bookkeeper program or other bookkeeping-office support program from an accredited business/community college or adult school. Level II: Requires two (2) years of general bookkeeping experience.
Knowledge of: Basic bookkeeping procedures; intermediate math including addition, subtraction, division and percentages; U.S. monetary system; basic accounting software programs/utilities. Level II: Double and single entry methods; procedures to receive and disburse funds; encumbrance procedures; methods and procedures used in financial and statistical ledger systems; bookkeeping terminology; US monetary system, numeric and alpha filing systems.
Skill/Ability to: Accurately post figures to various ledgers, documents and records; operate a computer and utilize and learn basic accounting programs and utilities; write and print clearly, uniformly and legibly; proofread for errors in numbers, grammar, and spelling; read and compare information in reports, memos, lists, and forms; reconcile work daily; deal tactfully with the public and other employees; organize work in proper step by step order; remain flexible to changes in workloads and stress of meeting deadlines; follow verbal and written instructions; organize work in proper step-by-step order. Level II: Performs more difficult and advanced bookkeeping functions; analyze financial and fiscal documents, accounts and records; prepare financial documents for payment; define problems, research and collect information, establish facts and develop appropriate conclusions.
Conditions of Employment: Possession of, or ability to obtain, an appropriate, valid California driver's license. Candidates selected may be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted. Some job classes may also require a physical exam.