Contract Administrator/Manager
Business Need / Purpose of Role
- Effective contract administration which supports the organizational strategic plan.
- Support Company processes, procedures; provide recommendations to ensure the organization has the necessary information to make decisions critical to achieve goals.
- Perform a wide variety of duties in support of the Sales & Marketing Team, working with finance, vendors, purchasing, engineering and manufacturing on costing structures.
Objectives & Measurement - Key Responsibilities
Including but not limited to:
• Interpret contract provisions critically against Company guidelines
• Formulate and ensure appropriate and consistent contract administration practices and responses based on appropriate risk analysis and mitigation guidelines.
• Maintain standard contracts for customers, Company agents/representatives, and distributors in accordance with Company policy, including contract clause manual for boilerplate contract language
• Maintain database and/or central repository of all existing contracts and contract documentation.
• Identify and communicate potential risks in accordance with organizational risk management procedures.
• Manage contract variations in accordance with contract provisions and Company guidelines.
• Investigate and resolve or refer as appropriate disputes/complaints in accordance with contractual requirements.
• Communicate points and negotiate contracts with customers.
• Work with the Application Engineering/Inside Sales/Outside Sales groups to proactively review all project contract requirements during the quotation stage to provide visibility of risks and issues.
• Administrative responsibility for all Representative/Agent contracts.
• Obtain approvals in accordance with Contract guidelines and Company policies.
• Work with and support the Inside Sales Team with regards to pricing data, development of pricing guides / tools
• Support Sales in providing special project pricing and costing at the quote stage through working closely with our suppliers and Floway purchasing
• Assist Finance, Purchasing, Manufacturing, SPAM Team and IT to develop accurate costing procedures and costs to be used in the SCORE Quotation Software.
Job Knowledge / Education and Qualifications
Education and/or Experience:
• Minimum BA or BS degree, or equivalent experience, in Business Management or legal studies preferred.
• Excellent oral and written persuasive communication, negotiation, and presentation skills.
• Advanced skills in the use of Excel, Power Point, and Word.
Physical Demands:
• The work is sedentary. Typically, the employee may sit comfortably to do the work. However there may be some walking; standing; bending; carrying of light items such as papers, books, small parts, driving an automobile, etc. No special physical demands are required to perform the work. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, libraries and residences or commercial vehicles, e.g., use of safe work practices with office equipment and avoidance of trips and falls. The work area is adequately lighted, heated and ventilated.
• Typically the workload is variable in content by market and time constrained. Employee should work well under moderate stress.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, libraries and residences or commercial vehicles, e.g., use of safe work practices with office equipment and avoidance of trips and falls. The work area is adequately lighted, heated and ventilated.