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Court Clerk I & II

MARIPOSA SUPERIOR COURT   Mariposa, CA   Full-time     Administration / Clerical
Posted on January 3, 2022
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Court Clerk I – $3,003.00 - $3,651/month

Court Clerk II - $3,251 – 3,951/month

 

THE POSITION
Under close and general supervision, performs a variety of legal processing, public contact, and general clerical support duties, and may perform some courtroom clerk duties.


Court Clerk I
This is the entry level in the Court Clerk series. This class is distinguished from the higher class of Court Clerk II in that the latter is the journey-level class, whereas the Court Clerk I is an entry and training class. Positions in this class may perform some courtroom clerk duties; however, the focus of their duties is legal processing. As experience is acquired, the incumbent performs duties with increasing independence. Some positions may remain at the Court Clerk I level; however, most incumbents at the Court Clerk I level advance to Court Clerk II after six months of satisfactory performance and approval from the supervisor. The Court Clerk I receive close supervision from a Supervising Court Clerk and may receive training and assignments from a Court Clerk II or Court Clerk III.


Court Clerk II
This is the journey level in the Court Clerk series. Positions in this class are flexibly staffed and are typically filled by advancement from the Court Clerk I level, or, when filled from the outside, require prior clerical experience in a court setting. Prior to appointment to Court Clerk II, an employee must be able to perform the full range of duties at the journey level and meet the qualification standards of the higher class. Court Clerk II is distinguished from the higher class of Court Clerk III in that the latter is the advanced journey level in the series, provides lead work assistance and performs highly complex clerical work with a great degree of independence. The Court Clerk II receives general supervision from a Supervising Court Clerk and may receive training and assignments from a Court Clerk III.


Job Responsibilities:

Court Clerk I
Establishment and maintenance of filing and information retrieval systems; personal computers and software applications related to court support work; basic filing and record keeping; correct punctuation, grammar, and spelling; basic accounting practices; and public and community relations.


Court Clerk II
In addition to Court Clerk I:
Legal procedures, documents, and terminology used in court cases; preparation and maintenance of court calendars; court statutes, rules, regulations, policies and procedures, documents, and terminology affecting assigned functions; and approved standards for financial record keeping.


Ability to:

Court Clerk I:
Perform a wide variety of legal processing support work; interpret, explain and apply a variety of policies, rules, procedures, and regulations; learn to read and understand statutes and instructions related to court proceedings; learn to take and transcribe notes of court proceedings; understand and follow court procedures; establish and maintain cooperative working relationships with coworkers, the public, and individuals from other agencies; use a personal computer and software for word processing, spreadsheet, database, and other job related applications and systems; make mathematical calculations necessary to carry out assigned functions; and learn court policies, procedures, documents, and terminology affecting assigned functions.


Court Clerk II
In addition to Court Clerk I:
Gather, organize, and present a variety of data and information; prepare clear, concise, and accurate records and reports; perform a wide variety of complex and specialized clerical support work; accurately set up, monitor, and maintain financial records; independently initiate and answer correspondence; attend court sessions and perform a variety of support functions; take and transcribe notes of court proceedings; read and understand statutes and instruction related to court proceedings; prepare clear, concise and accurate court minutes, records, and reports; gather, organize, and present a variety of data and information; effectively represent court in responding to inquiries; providing assistance; and dealing with concerns from the public,
community organizations, and other agencies; and assist in work assignments and training of other clerks.


MINIMUM QUALIFICATIONS (*SEE SPECIAL NOTE BELOW)
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:


Court Clerk I
One (1) year of experience performing clerical and public contact duties.


Court Clerk II
Six (6) months of experience as a Court Clerk I. OR Two (2) years of experience performing clerical and public contact duties, including one (1) year in a court setting, performing a variety of legal processing, public contact, and general clerical support duties.


*SPECIAL NOTE: All applicants must submit a 5-minute timed typing certificate along with their job application and supplemental application. Free typing tests are offered locally upon registration for services at Mother Lode Job Training located at 5362 Lemee Lane, Mariposa, CA 95338; phone number: 209-966-3643. Out of the area applicants may take a 5-minute typing test at an employment resource location near them. Typing certificate must be current (within the last six months).


TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk, or otherwise move within the court; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of audio-visual equipment; use of office equipment, including computers, telephones, calculators, copiers, and fax; lift boxes of stored documents weighing up to 30 pounds.