Court Executive Assistant
Superior Court of the State of California
County of Mariposa
Court Executive Assistant
SALARY: $70,821.92 – 86,080.80/year
$5,901.71 - $7,173.26/month
An Equal Opportunity Employer
Under general direction of the Court Executive Officer, assists in planning, organizing and directing all or a significant part of the Court’s non-judicial activities and operations and, upon request, assists in providing judicial support services. Acts for the Court Executive Officer during absences. This position provides direct support to the Court Executive Officer and Judicial Officers and, under the direction of the Court Executive Officer, is responsible for program development and coordination, directing strategic initiatives of the Court and planning for Court activities in both operations, administrative and judicial support areas of the Court. This position is distinguished from the Court Supervisor in that the latter is responsible for one or more functions of operational units of the Court. This position has overall management authority and responsibility for all non-judicial operations of the Court and is distinguished from the Court Executive Officer position in that the latter has overall administrative authority of all Court operations, including judicial and non-judicial. This position exercises direct and indirect supervision over the Administrative Assistant position and may assist in the supervision and management of workload and clerk staff in the absence of the Court Supervisor and Court Executive Officer.
SUPERVISION RECEIVED AND EXERCISED
This position is appointed by and serves at the pleasure of the Court Executive Officer.
ESSENTIAL JOB FUNCTIONS:
- Assists the Court Executive Officer in planning, organizing, directing, and reviewing the non-judicial operations and administration of the court.
- Assists the Presiding Judge and other judges in establishing and implementing rules, policies, and procedures and provides judicial support services upon request.
- Assists with the development and implementation of management systems, information and record keeping systems and related management controls.
- Manages assigned staff, directly and through subordinate supervisors, performs a broad range of general supervisory, training and personnel duties.
- Coordinates the activity of the assigned functions with other county departments, state, and local agencies, the public and media.
- Upon request, develops policies and procedure to carry out some or all of the non-judicial functions of the Court or a major program area.
- Reviews, evaluates and interprets anew legal requirements, laws, and legislation affecting Court programs and develops procedures to carry forward changes.
- Provides a wide variety of records, report, correspondence, contracts and related written materials.
- Conducts strategic initiatives of the Court.
- Assists in the planning and organization of the fiscal operations and functions of the court including, but not limited to, statistical research and analysis, budget preparation, financial planning, audits, processing and balancing of financial documents, preparation of accounts payable/receivable and transfers between accounts, purchasing, payroll, revenue accounting and collections.
- Represents the Court Executive Officer and Judicial Officers as assigned.
OTHER JOB-RELATED DUTIES
Performs related duties and responsibilities as directed.
A Bachelor’s degree in court administration, public or business administration or a closely related field. Increasingly responsible management or supervisory experience in a court or legal setting may be substituted for college education.
Four years of responsible administrative and secretarial experience in a variety of administrative areas which has included compilation and analysis of financial or budgetary data. At least two years of the four years experience must include work in an administrative, supervisory, or paralegal position.
- Principles, practices, organization, and functions of Superior Court administrative systems, including knowledge of programs, services and procedures.
- Basic bookkeeping and accounting practices.
- Legal responsibilities, functions, and procedures of the Court in all areas of the law.
- Clerical, financial, and legal record keeping practices.
- Public and community relations.
- Legal terminology, forms, and procedures.
- Carry out all administrative clerical duties required by the Judicial Officers or Court Executive Officer.
- Establish and maintain effective work relationships with those contacted in the performance of required duties.
- Establish and persuasively communicate both orally and in writing.
- Plan, direct, and supervise the work of subordinate employees.
- Analyze codes, legislation, and procedures and determine the impact on Court operations.
- Comprehend the relationship of a wide variety of court procedures and policies.
- Ensure that assigned projects are completed in a timely manner.
- Establish and maintain professional and cooperative working relationships with judicial officers, governmental officials, supervisors, employees, clients, county departments and criminal justice agencies.
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk, or otherwise move within the court; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of audio-visual equipment; use of office equipment, including computers, telephones, calculators, copiers, and fax; lift boxes of stored documents weighing up to 30 pounds.