Administrative Assistant to the Dean and CAO, DCOM-Knoxville

promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large;

promote effective working relationships among LMU faculty, staff and students;

participate on university committees;

function at a high level and manage the day to day activities of the Associate Dean and CAO s Office;

support Operations;

provide assistance to guests and visitors of the Associate Dean and CAO s office;

coordinate and manage special events, VIP arrangements, luncheons, annual faculty retreat, annual holiday parties, and other events sponsored by the Associate Dean and CAO or Operations;

Schedule and coordinate travel and visit arrangements for incoming faculty candidates;

Support graduation and white coat ceremony and arrange VIP accommodations;

reconcile procurement card account for the Associate Dean and CAO;

coordinate and chair administrative assistants meetings for the Associate Dean and CAO s Office;

assist in supervision of administrative assistants for LMU-DCOM Knoxville;

assist in the development of the budget proposals for LMU-DCOM Knoxville;

assist in the oversight of the Associate Dean and CAO s Office budget;

coordinate meetings for and update the calendar of the Associate Dean and CAO of LMU-DCOM Knoxville;

coordinate travel arrangements as needed for the Associate Dean and CAO of LMU-DCOM Knoxville;

coordinate phone calls, messages, and information for the Office of the Associate Dean and CAO;

prepare and distribute LMU-DCOM Knoxville faculty and staff committee appointments;

create and modify the organizational chart for LMU-DCOM Knoxville;

oversee the annual evaluation process for LMU-DCOM Knoxville faculty and staff to ensure all necessary documents are completed and submitted to appropriate offices;

collect updated CV s from faculty and staff on an annual basis;

keep record of position requests and requests of hire data;

communicate new hires;

perform general office and receptionist duties to include filing, scheduling appointments, collecting data for files, duplicating, distributing mail, working with students and faculty, and maintaining adequate inventory of supplies;

maintain privacy and confidentiality;

design necessary forms for effective operation of the division;

assist with the annual strategic planning meetings for the University, Dean s Council, and DCOM;

prepare various lists and reports as needed;

complete required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University; and

other duties as assigned.