Administrative Assistant to the Dean and CAO, DCOM-Knoxville
Position Details
Position Title | Administrative Assistant to the Dean and CAO, DCOM-Knoxville |
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Department | COLLEGE OF MEDICINE |
Position Category | Staff Full Time |
Job Description | The Administrative Assistant to the Dean and CAO for DCOM at LMU-Knoxville shall function at a high level to assist the Dean and CAO in the day-to-day and periodic operations and communication requirements including scheduling, coordinating, and reporting, while also supporting the Operations department. The Administrative Assistant will assist in the supervision of administrative assistants at DCOM at LMU-Knoxville and serve as chair of administrative assistant meetings. |
Required Qualifications | *Experience in an administrative assistant level position; |
Preferred Qualifications | 5+ years experience in an administrative assistant level position and some college in related field of study. |
Physical Demands | |
Campus | LMU-Knoxville |
Job Duty | promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large; |
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Job Duty | promote effective working relationships among LMU faculty, staff and students; |
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Job Duty | participate on university committees; |
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Job Duty | function at a high level and manage the day to day activities of the Associate Dean and CAO s Office; |
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Job Duty | support Operations; |
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Job Duty | provide assistance to guests and visitors of the Associate Dean and CAO s office; |
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Job Duty | coordinate and manage special events, VIP arrangements, luncheons, annual faculty retreat, annual holiday parties, and other events sponsored by the Associate Dean and CAO or Operations; |
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Job Duty | Schedule and coordinate travel and visit arrangements for incoming faculty candidates; |
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Job Duty | Support graduation and white coat ceremony and arrange VIP accommodations; |
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Job Duty | reconcile procurement card account for the Associate Dean and CAO; |
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Job Duty | coordinate and chair administrative assistants meetings for the Associate Dean and CAO s Office; |
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Job Duty | assist in supervision of administrative assistants for LMU-DCOM Knoxville; |
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Job Duty | assist in the development of the budget proposals for LMU-DCOM Knoxville; |
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Job Duty | assist in the oversight of the Associate Dean and CAO s Office budget; |
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Job Duty | coordinate meetings for and update the calendar of the Associate Dean and CAO of LMU-DCOM Knoxville; |
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Job Duty | coordinate travel arrangements as needed for the Associate Dean and CAO of LMU-DCOM Knoxville; |
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Job Duty | coordinate phone calls, messages, and information for the Office of the Associate Dean and CAO; |
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Job Duty | prepare and distribute LMU-DCOM Knoxville faculty and staff committee appointments; |
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Job Duty | create and modify the organizational chart for LMU-DCOM Knoxville; |
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Job Duty | oversee the annual evaluation process for LMU-DCOM Knoxville faculty and staff to ensure all necessary documents are completed and submitted to appropriate offices; |
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Job Duty | collect updated CV s from faculty and staff on an annual basis; |
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Job Duty | keep record of position requests and requests of hire data; |
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Job Duty | communicate new hires; |
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Job Duty | perform general office and receptionist duties to include filing, scheduling appointments, collecting data for files, duplicating, distributing mail, working with students and faculty, and maintaining adequate inventory of supplies; |
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Job Duty | maintain privacy and confidentiality; |
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Job Duty | design necessary forms for effective operation of the division; |
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Job Duty | assist with the annual strategic planning meetings for the University, Dean s Council, and DCOM; |
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Job Duty | prepare various lists and reports as needed; |
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Job Duty | complete required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University; and |
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Job Duty | other duties as assigned. |
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Posting Number | S00675P |
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Job Open Date | 06/04/2020 |
Job Close Date | 08/31/2020 |
Open Until Filled | No |
Special Instructions Summary | #RPM #MON |
About the Institution | Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or humanresources@lmunet.edu. |
AA/EEO Statement | Lincoln Memorial University is an Equal Opportunity and Affirmative Action education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities. |
Background Check Statement | The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position. |