Hanford , CA
Apply Now

City Clerk

Hanford, CA Full time
Posted on April 29, 2018

The City of Hanford is currently hiring for the following position:

City Clerk

Salary: $6,122 - $7,476 monthly

Closing Date: May 22, 2018

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
Develop and implement the City Clerk's office goals, objectives, policies and procedures.
Plan, coordinate and direct municipal election activities.
Prepare City Council agendas and minutes; process documents related to actions taken.
Process claims for and against the City for damages.
Respond to and oversee requests for public records; oversee the filing of City records and appropriate retention; assure compliance with the Public Records Act.
Administer Oath of Office affirmations; certify copies of official records.
Assist with preparation of the City Council and City Manager budgets; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Implement and administer a variety of special programs and projects.
Represent the City Clerk's office to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance and public outreach as necessary.
Research and prepare technical and administrative reports; prepare written correspondence.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Foster an environment that embraces diversity, integrity, trust, and respect.
Be an integral team player, which involves flexibility, cooperation, and communication.
Perform related duties as assigned.
Knowledge of:
Principles and practices of municipal government and structure.
Recordkeeping and records management, as related to municipal governments.
Municipal government election laws and procedures; political processes.
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal rules, regulations and laws.
Modern office practices, methods and computer equipment.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Principles and practices of supervision, training and personnel management.
Ability to:
Organize and direct City Clerk's office operations.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve division related issues; remember various rules and procedures; and explain and interpret policy.
On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 30 pounds or less.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City, department, and division policies, procedures, rules and regulations.
Use sound judgment in recognizing scope of authority.
Operate and use modern office equipment including computers and applicable software.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
Utilize appropriate safety procedures and practices for assigned duties.
Communicate effectively orally and in writing.
Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
Establish and maintain effective, cooperative and collaborative working relationships with others.
Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:
Two years of administrative and management responsibility as a City Clerk or Deputy City Clerk.
Equivalent to an Associate's degree from an accredited college with major course work in public administration or a related field.  A Bachelor's degree is desirable.
License and Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license.
Possession of, or ability to obtain, certification as a Notary Public in the State of California.