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Job#10210 - Financial Research Compliance Manager

Case Western Reserve University   Cleveland, OH   Full-time     Finance
Posted on July 18, 2022
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Job#10210 - Financial Research Compliance Manager

 

POSITION OBJECTIVE

The Financial Research Compliance Manager functions in a professional capacity for Case Western Reserve University in the Office of Research Administration and reports directly to the Executive Director for Financial Research Compliance. This position is responsible for the oversight of subrecipient risk monitoring, FFATA reporting, single audit, investigations of allegations of fraud, and the monitoring of close out of sponsored projects that do not require financial reporting to the sponsor. The role will serve as a liaison between departments and auditors. The manager will develop, manage, and oversee procedures and processes to monitor sponsored projects for compliance with current federal regulations, sponsor requirements and university policies. This includes duties as they pertain to, 1) sub-recipient monitoring; 2) monitoring compliance with 2 CFR Part 200-Uniform Administrative Requirements, sponsor requirements and university policies; 3) Uniform Guidance requirements and relevant program-specific compliance requirements, and 4) all applicable university policies and procedures. The Financial Research Compliance Manager is responsible for monitoring Case Western Reserve University’s compliance with federal, state, and local laws and regulations as they are related to sponsored projects and providing expert advice and insight to all levels of the university community regarding external, and internal policy and procedure. The manager will be responsible for monitoring internal control compliance procedures to prevent errors, omissions, and misappropriation of funds from sponsors. The position will provide guidance to end users in the sponsored project accounting and operations within the university.

 

ESSENTIAL FUNCTIONS

  1. Stay current on regulatory and legal issues relating to post-award sponsored projects management. Identify and interpret emerging trends that may affect the risks associated with sponsored projects at the university and advise ORA leadership on needed actions. Advise and guide department administrators, investigators, and others in the campus community regarding new compliance requirements that are critical to the management of the university’s portfolio of sponsored projects. Advise and assist in developing, updating and disseminating the university's sponsored projects policies. This includes interpreting federal regulations and university policies and procedures, and working with senior staff in OSPA, in other central administration offices, and sponsored projects administrators in the various schools to develop and revise policies as needed to advance the university’s business objectives with regards to sponsored projects compliance. (25%)
  2. Administer the close out of sponsored projects that do not require financial reporting to the sponsor which includes complex grants across the university, managing intricacies associated with three different institutions and the needs of our partners. Oversee the accurate and timely recording of sponsored projects activity. Review and determine the appropriate accounting based on information received. Ensure sponsored projects activity is in compliance with Uniform Guidance (2 CFR § 200), external non-federal sponsor regulations and university policy and on a timely basis. Ensure that all sponsor financial audits are appropriate, accurate and completed in a timely manner. Perform internal audits, adjust journals; input data verifies entries and monitor compliance with Single Audit and Uniform Guidance cost principles and other unique sponsor specific requirements for sponsored projects. This includes reviewing the allowability and allocability of salary and non-salary expenditures charged to sponsored projects and investigating questionable items and resolving any non-compliance issues which may present financial risk to the university. Utilize OMB Uniform Guidance (2 CFR § 200), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, external non-federal sponsor regulations and Generally Accepted Accounting Principles (GAAP) and understanding of University policy and procedures to effectively monitor expenditures, project activities. Oversee umbrella of Monitor project end dates to ensure project closeouts are completed timely for sponsored projects which do not require financial reporting back to the sponsor. (25%)
  3. Manage a university wide subrecipient risk-based monitoring program with input and guidance from Executive Director of Research Compliance. Maintain a database of all sub-recipients and note all sub-recipients subject to Single audits. In addition, interpret audit results of all subrecipients and develop management plans for high risk subrecipients. Execute audit activities to identify potential areas of concern, recommend opportunities for improvement, implement any changes that will increase compliance, and follow-up to ensure completion. Monitor, on a regular basis, subrecipient activities for compliance with program and university requirements. Monitor subrecipient financial transactions for certain categories of expenditures to ensure compliance with applicable regulations. Assist subrecipients with resolution of financial noncompliance. Monitor receipt due date of Single audit reports and if reports are not received request the audit reports from subrecipients. (15%)
  4. Investigate allegations of fraud and any financial compliance questions/issues using available resources such as sponsor regulations, university policies and procedures, and the network of informed individuals such as the principal investigator, departmental or research administrator, business manager, chair, or dean. Coordinate with university compliance officer, audit services, and general counsel as needed. (10%)
  5. This position is responsible for the analysis and internal controls regarding the financial processes as part of the single audit. Act as the active custodian of the General Ledger by overseeing the sponsored project activity flowing through the university's grant account speedtypes and assigned accounts, investigate questionable items or discrepancies, and direct users in reconciliation. Analyze activity, investigate questionable items or discrepancies, and maintain ongoing dialogue with administration. (15%)
  6. Directly manage the compliance with Federal Funding Accountability and Transparency Act (FFATA) Reporting Requirements by initiating and maintaining a database to track of all new and existing subawards. Input specific data relevant to subawards relating to financial award information. (10%)

 

 

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (<1%)

 

CONTACTS

Department: Daily contact with Assistant Vice President, Sponsored Projects, Executive Director for Financial Research Compliance, Compliance Coordinator, and other staff within the Office of Sponsored Projects Administration department.

University: Daily contact with management center representatives, department administrators and faculty. Quarterly contact with audit services, assistant deans and legal office.

External: Weekly contact with federal and non-federal sponsor agencies and peers at other universities. Annual contact with audit agencies.

Students: Occasional contact with work-study students.

 

SUPERVISORY RESPONSIBILITY

None

 

QUALIFICATIONS

Experience: 3 to 5 years of demonstrated experience in the financial/accounting field required, preferably in a non-profit environment sponsored projects administration, financial management, and/or audit. Professional designation (e.g. CRA) is preferred.

Education: Bachelor’s degree in business related field

 

REQUIRED SKILLS

  1. Advanced knowledge of sponsored program administration, policies, OMB Uniform Guidance (2 CFR § 200), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and sponsor regulations, and guidelines.
  2. Advanced knowledge of and familiarity with internal controls over accounting, financial reporting and research activities.
  3. Advanced knowledge of Single Audit and financial audit requirements and audit reporting.
  4. Foundational knowledge of governmental accounting and budgeting, accounting principles and practices.
  5. Foundational knowledge of federal and university rules regarding management of effort allocation.
  6. Knowledge of PeopleSoft grants management and accounting modules preferred.
  7. Foundational knowledge and practical abilities working with the Microsoft Office suite of tools and general computer skills.
  8. Foundational analytical skills to analyze accounting data, formulate and present conclusions.
  9. Expert analytical skills to analyze a variety of complex regulations, apply sound judgment, and draw logical conclusions.
  10. Advanced organizational skills with attention to details and accuracy.
  11. Strong written and verbal communication skills.
  12. Ability to adhere to departmental and university policies.
  13. Ability to make ethical decisions and act with integrity.
  14. Ability to interact and communicate professionally with others and to establish meaningful relationships with faculty, administrators, and sponsors.
  15. Ability to produce accurate and timely work products when working under pressure.
  16. Ability to maintain confidentiality and exercise appropriate discretion with information.
  17. Highly motivated with a strong service orientation.
  18. Ability to work as part of a team of professionals.
  19. Ability to meet consistent attendance.
  20. Ability to interact with colleagues, clinicians, supervisors, and customers face to face.

 

WORKING CONDITIONS

General office working environment.

 

DIVERSITY STATEMENT

Case Western Reserve University aspires to be an inclusive environment, believing that the creative energy and variety of insights that result from diversity are a vital component of the intellectual rigor and social fabric of the university.

As a scholarly community, Case Western Reserve is inclusive of people of all racial, ethnic, cultural, socioeconomic, national and international backgrounds, welcoming diversity of thought, pedagogy, religion, age, sexual orientation, gender identity/expression, political affiliation and disability.

We believe in a culture of inclusion that encourages relationships and interactions among people of different backgrounds, a culture that enhances human dignity, actively diminishes prejudice and discrimination and improves the quality of life for everyone in our community.

 

TO APPLY

Visit: https://case.edu/hr/careers: job id: 10210